Global EOR Payroll Specialist

About Nebius:

Nebius is leading a new era in cloud infrastructure for the global AI economy. We are building a full-stack AI cloud platform that supports developers and enterprises from data and model training through to production deployment, without the cost and complexity of building large in-house AI/ML infrastructure.

Built by engineers, for engineers. From large-scale GPU orchestration to inference optimization, we own the hard problems across compute, storage, networking and applied AI.

Listed on Nasdaq (NBIS) and headquartered in Amsterdam, we have a global footprint with R&D hubs across Europe, the UK, North America and Israel. Our team of 1,500+ includes hundreds of engineers with deep expertise across hardware, software and AI R&D.

The role

The EOR Payroll specialist owns the Payroll for employees engaged through the company’s Employer of Record (EOR) providers (Deel, Oyster and Ontop). The role sits in Employee Payables and mirrors the direct-hire operating model: HR Ops owns the employee lifecycle, contracting, case management. This role owns pay-data review, first-line review and sign-off of each run, review of payroll-service invoices and approval within delegated limits, funding requests to Treasury, equity (RSU) payroll execution and reconciliation, cost allocation and financial controls.

Your responsibilities will include:

Own the monthly EOR payroll cycle across all providers and countries: maintain the payroll calendar and provider cut-offs, receive final, locked pay data from HR Ops via the agreed ticket hand-off, review it for completeness and accuracy, and gather input data ahead of each deadline. Consolidate data from non-HR Ops sources.

Review and sign off each run: investigate variances against the prior period and expected movements, confirm pay elements are in line with company policy, resolve exceptions with HR Ops and the provider.

Lead the transfer of EOR payroll from HR Ops into Employee Payables team for the January 2027 go-live: Finance access rights in Deel, Oyster and Ontop, new or updated controls, expense and equity services, and a readiness check before go-live.

Fund and execute: review payroll invoices (payroll costs plus markup, separated from expense and service fees) and approve them within delegated limits, with the Head of Global Payroll Operations approving above those limits. Prepare funding requests, obtain Treasury approvals, ensure Treasury funds providers on time in the required currencies, and confirm downstream payments made by EOR providers to employees.

Reconcile and close: reconcile payroll and RSU balances in BlackLine, allocate payroll costs in NetSuite, and keep journals, accruals and reversals consistent with direct-hire payroll.

Operate controls and monitor compliance: apply segregation of duties (preparer, approver and payer separated). Obtain confirmation from each EOR that statutory employee payroll and tax reporting has been executed, and follow up any exceptions.

Run year-end and annual statutory cycles: maintain a year-end calendar per provider and country (calendar and non-calendar tax years), reconcile year-to-date pay, tax and RSU balances per employee and provider, obtain annual statements and year-end confirmations from each EOR, and clear year-end accruals.

Own EOR equity payroll: collate RSU inputs by provider cut-off using vesting data from Total Reward team or the broker, ensure correct withholding, per agreed positions with EOR providers, and employer tax reporting, and reconcile EOR RSU balances each cycle.

Help consolidate to one preferred EOR vendor: assess providers on payroll accuracy, cost, controls and integration, support vendor selection and contracting from the Finance side, and lead the payroll migration of employees and balances together with HR Ops.

Invoicing: Support review and approvals of EOR providers’ service fees for payroll related services. Reconcile invoices/charges against payroll services rendere