Operations Specialist

About Nebius:

Nebius is leading a new era in cloud infrastructure for the global AI economy. We are building a full-stack AI cloud platform that supports developers and enterprises from data and model training through to production deployment, without the cost and complexity of building large in-house AI/ML infrastructure.

Built by engineers, for engineers. From large-scale GPU orchestration to inference optimization, we own the hard problems across compute, storage, networking and applied AI.

Listed on Nasdaq (NBIS) and headquartered in Amsterdam, we have a global footprint with R&D hubs across Europe, the UK, North America and Israel. Our team of 1,500+ includes hundreds of engineers with deep expertise across hardware, software and AI R&D.

About The Role: The Operations Specialist is responsible for coordinating and managing end-to-end expense, payment, and documentation processes to ensure timely, accurate, and compliant processing of company purchases. This role acts as a key operational partner across finance, procurement, legal, compliance, accounting, treasury, and logistics teams. The position requires strong attention to detail, the ability to work independently within established frameworks, and a proactive approach to improving operational workflows. ______________________________________________________________________________

Key Responsibilities

Support procurement-related processes, including purchase requests, purchase orders, vendor onboarding, and coordination between requestors, procurement, finance, and suppliers.

Take responsibility for document management involving internal teams and external contractors, ensuring accurate creation, version control, and secure storage

Coordinate agreements, reconciliations, reports, and other operational documents for internal and external counterparties

Process reports and verify that they are complete, accurate, and correctly formatted according to internal standards

Work closely with Accounts Payable teams to support transaction processing and resolve discrepancies

Interact with cross-functional teams, including Legal and Accounting, to address operational issues and ensure smooth workflows

Advise internal stakeholders on transaction processing requirements, documentation standards, and operational procedures

Participate in special projects and cross-functional initiatives as required

Key Qualifications & Experience Must-have requirements:

1-2 years of experience in procurement operations, purchasing administration, finance operations, or a related operational role, with understanding of end-to-end procurement and purchase-to-pay (P2P) processes.

Experience with document management and operational workflows involving internal teams and external counterparties

Working knowledge of accounts payable processes

Ability to review, and maintain agreements and supporting documentation

Experience collaborating with cross-functional teams such as Legal, Accounting, and Finance

Strong attention to detail and ability to ensure accuracy and consistency in documentation and reporting

Ability to manage multiple tasks and priorities within established procedures

Clear written and verbal communication skills

Experience with ERP, finance, or document management systems

Fluent English

Preferred qualifications:

Strong Excel or spreadsheet-based tracking and reporting skills

Experience participating in process improvement or special projects

Competencies & Behavioral Traits

Structured, organized and detail-oriented

Strong sense of ownership for assigned processes

Comfortable coordinating across teams and priorities

Process-improvement mindset within defined frameworks

Proactive, solution-oriented approach to operational issues

Ability to understand operational and financial processes, identify gaps, and proactively follow through to completion

Self-driven and accountable, with the ability to prioritize tasks and manage